Use the file upload to contribute videos, images, documents or audio

• Select <My contributions> on your menu bar this will open your most recently accessed catalogue
• Select <Contribute a resource here>
• To add a resource to a folder select the folder to open it and then select <Contribute a resource here>
• To add resources to a different catalogue go to <Change catalogue> and select the one you need
  Figure 1 Changing catalogue and contributing resource links

Create the title and choose <File>

• Choose a title for your resource

  Learning Hub reports and certificates show the session title only. Make sure your title says what subject matter the resource covers. Don't use titles like 'Quiz' or 'Assessment' on their own.

• Select <File>
• Scroll down and select <Next>
• Scroll to Type and <Choose file> then find the file on your drive.
• You will need to re enter your password.
• The upload progress bar will appear and run.
• The kind of file you upload will determine the next steps . . .Figure 2 Choose your file or change the resource type

Video

Accepted formats: mp4, avi, m4v, mov, mkv, mpg, vob

When you upload a video you will have the option to add:

• Transcript. To support learners who need to use an alternative format of the video. This must be either a Word (.doc or .docx), PDF (.pdf) or text (.txt) file.
• Closed captions. To support learners who need the audio displayed as text on this video. This must be a file that has a .VTT file extension.
• Additional information. Relevant information that will help learners to use it, for example, how it was developed or what is required for it to be used.
• These are optional but we urge you to use them to support all learners

Image

Accepted formats: bmp, gif, jpeg, jpg, png, tiff, ico, webp, hdr

When you upload an image you will be able to add

• Alt tag. To support learners using screen readers. This will not be shown on the image. Max 125 characters. Alt tags must be added to images.
• Additional information. Relevant information that will help learners to use it, for example, how it was developed or what is required for it to be used. This is optional.
  

Document

Accepted formats: doc, docx, pdf, xls, xlx, xlm, xlsm, ods, ppt, pptx, ppsx, pub, zip

When you upload a document you will have the option to add: 

• Date authored.
• Additional information. Relevant information that will help learners to use it, for example, how it was developed or what is required for it to be used. This is optional.
• ESR learning object link. This allows local admins for the Electronic Staff Record to host your document on that platform. You can display this to your own catalogue admins so you can choose who to share it with, to everyone, or not at all.
• All the above are optional

Audio

Accepted formats: mp3, wav, wma, m4a, flac, ac3, aiff, mp2, oga, ra, aac, ogg

When you upload an audio file you will have the option to add: 

• Transcript. To support learners who need to use an alternative format of the video. This must be either a Word (.doc or .docx), PDF (.pdf) or text (.txt) file.
• Additional information.  Relevant information that will help learners to use it, for example, how it was developed or what is required for it to be used.
• These are optional but we urge you to use them to support all learners

Completing the upload

• Audience access. You can make the resource available to everyone (General users) or only to the NHS and Social care workforce (Full users)
• Description. 1800 characters appears on the session launch page under the launch button.
  Figure 3 The description appears under the play button for the resource

• Sensitive content. Tick yes if you want to warn viewers the may find the content offensive or disturbing
• Keywords. Add your keywords or phrases (up to a maximum of 50 characters each) and select <Add> Select the cross to delete then if you want to make changes
• License. see below
• Authors. tick that you are the author or add up to ten other authors, organisation and role are optional. Select <Add> between each author. Authors can be an individual or a team
• Certificate. The Learning Hub can supply a certificate on completion of your resource for your learners. (You can supply an image for your certificate logo when requesting your catalogue). Tick Yes or No to this.

Licensing

When contributing a resource to the Learning Hub it is important that you, as the contributor, understand the licence options available to you. You need to be aware of how your choice of licence affects how learners can interact with, and potentially share, the resource after it is added to the Learning Hub. 

Are you allowed to share this resource? If you are, you can choose from four licences. Each licence offers different levels of restrictions on how the resource can be shared and used. 

Creative Commons licenses

Select the links below for more information. 

Creative Commons: Attribution-NonCommercial 4.0 International

Creative Commons: Attribution-NonCommercial-ShareAlike 4.0 International 

Creative Commons: Attribution-NonCommercial-NoDerivatives 4.0 International 

All Rights Reserved  

This licence allows you, as the creator of the resource you are contributing to the Learning Hub, to reserve all rights capable of being reserved under the relevant applicable laws related to the reuse of the materials included in your resource. However, by sharing your resources on the Learning Hub you are inviting users to access, read, and be educated by the resource you have contributed. It enables you to

• Preserve the autonomy of those creating and sharing their resources on the Learning Hub 
• Offer a licence option for resources where the contributor is not the sole creator of the materials 

Figure 4 Selecting a license

Publishing

Required entries will have a yellow alert triangle by them. If you see this scroll back up the page and complete what is missing. You can then publish, save or delete your resource

Figure 5 Publishing buttons