Catalogues on the Learning Hub can include a content structure (folders) to help organise resources. Content structure can be added by the Learning Hub support team when the catalogue is created, or at any point by the catalogue administrators.
The first step is to identify the structure you require. We recommend using no more than three levels of parent/child folders to keep navigation simple for the user.
Once the catalogue’s content structure has been created, catalogue editors will be able to upload resources into any of the folders or subfolders within the catalogue.
If there are resources already inside the catalogue, by default they will sit underneath the newly created content structure. It is the responsibility of the catalogue administrator to ensure the existing resources are placed in the correct location within the new content structure.
Access the catalogue via your unique catalogue URL, select Manage this catalogue to navigate to the catalogue management page.
A series of menu options are available for each catalogue. To add or edit the content structure, select Folders. This will display the content structure and all resources that have been placed into the structure. Please note that if no content structure has previously been set up then only the resources will be visible.
Select Edit folder structure to start creating/editing the folder structure.
Creation of folder structure
A notification will appear which lets you (and other users) know that you are now making changes to the content structure.
Note No new resources can be added or moved within the catalogue while the content structure is being edited.
Select Create a folder. Enter the folder title. The description field (optional) can be used to provide further information about the resources in the folder.
Once the fields have been completed select Save changes. The folder will then appear in the content structure.
To add a sub folder, expand the parent folder and then select Create a folder.
Note When adding folders to the content structure the most recently added folder will appear at the top. Folders within the content structure can be ordered using the options drop down on the right hand side.
This allows the option to Edit, Move up, Move down, Move or Delete the folder.
Folders with content in are identified by a green lozenge. These are the folders which will be publicly visible within the catalogue. Folders without resources are hidden from public view but are visible to catalogue editors when they are contributing resources.
Where a folder has resources within it the option to delete the folder is no longer available. This prevents any resources being deleted by mistake. To delete a folder that contains resources, firstly move the resources out of the folder, by selecting options next to the resource and then selecting Move.
Publishing the folder structure
Once the content structure is finished, select Publish changes.
A notification will appear to show that the changes are being published.
Refresh the page periodically to check if the publishing has finished. It will then return to the Folders page. The editing notification is replaced with details of when the content structure was last published (updated).
The content structure is now complete. Any changes to folder structure can be made in the same way.
At any point during the process it is possible to revert to the previous content structure, This is done by selecting Cancel changes.
Further information on how to move resources within the catalogue can be found in Catalogues - moving resources.